In 2014, the magazine President reported a rule of Toyoda Akio, then president of Toyota. Participants in his Tuesday morning meeting were not allowed to bring materials. He said: Sorera o mitomeru to, jizen ni nemawashi o shite, shiryō o buka ni tsukuraseru koto ni naru tame, jikan ga muda ni nari, nakanaka honne ga tsutawarinikui. “If we allow them, people do nemawashi in advance and have subordinates make materials. Time is wasted, and true opinions are hard to get across.”
The Group of Five
In April 2000, Prime Minister Obuchi Keizō suffered a stroke. According to Kamei Shizuka, Chief Cabinet Secretary Aoki Mikio, now acting prime minister, called four other leaders of the Liberal Democratic Party to a meeting late at night: Mori Yoshirō, Nonaka Hiromu, Murakami Masakuni and Kamei himself. They became known as the gonin-gumi, the group of five. Newsweek Japan recalls that the media of the time accused the five of settling the next prime minister among themselves.
On April 5, a meeting of the party’s members of both houses, held in place of a party convention, elected Mori president unanimously. The first Mori cabinet took office the same day.
Nemawashi in the Right Order
A Japanese HR dictionary explains nemawashi with an example. An employee who takes a matter first to the company president, not to the direct superior, is sent back to discuss it with the superior. The superior may feel that his position was ignored, and approval can become harder.
For a meeting with many participants, the dictionary advises informing those concerned beforehand. The decision then goes smoothly.
The Imperial Conference
The gozen kaigi was the conference of government and military leaders held in the presence of the emperor. A Japanese encyclopedia says that its deliberation merely endorsed proposals already decided by the liaison conference of government and military and by the cabinet.
By custom, the emperor only listened to the proceedings. Apart from questions, he did not speak.
Shanshan Meetings
A shanshan sōkai is a shareholders’ meeting that ends in a short time, with no real discussion and no questions.
A Japanese legal journal writes that shareholders’ meetings were once called shanshan meetings, and that obtaining a valid resolution, free of defects, in a short time was considered desirable. A money magazine adds that at the time, a shanshan meeting was considered a good shareholders’ meeting.
Prior Review by the Party
Before the Japanese cabinet approves a government bill, the bill is first approved inside the governing Liberal Democratic Party. This is the jizen shinsa-sei, the prior review system.
The usual view dates it to a letter of 1962 from Akagi Munenori, chairman of the party’s General Council, to Chief Cabinet Secretary Ōhira Masayoshi. One study argues that it began in 1955, when the party was founded and approval by its Policy Research Council became a condition for a cabinet decision on a bill.
The Vice-Ministers’ Meeting
Until 2009, the top civil servants of the ministries, the administrative vice-ministers, met on the day before each cabinet meeting, normally twice a week. They met to settle the items for the cabinet, such as bills, cabinet orders and appointments.
On September 17, 2009, the day after the Democratic Party of Japan government took office, the meeting held its last session, to confirm its own abolition. In 2012, the Abe cabinet renamed an existing liaison meeting of the ministries the Vice-Ministers’ Liaison Meeting.
The Managing Directors’ Meeting
Many large Japanese companies have a jōmukai, a meeting of the managing directors. Unlike the board of directors and the shareholders’ meeting, it is not required by law.
Japanese encyclopedias describe it as the place where matters that the board will formally decide are discussed in substance. There, nearly all important management decisions are made.
The Vocabulary of Preparation
Dandori (段取り): the order and steps for doing something, and the preparation for it.
Dandori hachibu (段取り八分): preparation is eighty percent. Good preparation is eighty percent of success.
The Vocabulary of Consensus
Nemawashi (根回し): going around the roots. In gardening, cutting the spreading roots of a tree one or two years before it is moved, so that fine new roots grow. At work, preparing a negotiation or meeting in advance so that it goes smoothly.
Sannin yoreba Monju no chie (三人寄れば文殊の知恵): when three people gather, they have the wisdom of Monju. Ordinary people who consult together in a group of three produce excellent ideas. Monju is the bodhisattva of wisdom.
Rentai sekinin (連帯責任): joint responsibility. A whole group answers for what one of its members did.